How Can I Make My Classroom Printer Last For Years? 8 Things To Do To Make Your Printer Last Longer

In the everyday life of a teacher, unpredictable challenges and obstacles may slow you down, but your printer shouldn’t. 

The printer is one of the frequently used machines of teachers in the school to produce the necessary paperwork that teachers need to prepare for tests, urgent documents, meeting notes, and just about everything in between. 

And because of that, most likely a printer especially in the classroom will be used all the time and on a daily basis one way or another.

a printer besides a teacher's laptop

Since it is indeed performing an important task, you have to make sure that your printer is always in good shape and is functioning properly for you to be able to use it whenever you need it and to make the use of the printer last longer as well. 

I mean, printers don’t come cheap, right? They are also a form of investment that teachers make, and you should always take good care of your investments. 

You surely can’t have a dysfunctional printer when you’re trying to print out important documents or test papers that are going to be used by your students at a later moment.

I myself had issues with my printer previously that suddenly stopped printing and was making all sorts of blinking signals that I can’t quite pinpoint what the issue was, and then I just ended up calling repair services just to get it back up again. 

So now, the question is, how do you make a classroom printer last for years? Don’t worry, it’s not quantum physics and it’s not that complicated that you’ll need professional help to do so. 

You just need to know how to properly take care of it and you’ll be using your printer merrily for a long time. Plus, you’ll be avoiding printer breakdowns which are something we are not wanting especially for important occasions and events. 

So sit back and relax, as I have put up this list of methods on how you can make your classroom printer last a long time! 


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How Can I Make My Classroom Printer Last For Years? 8 Things To Do To Make Your Printer Last Longer

#1. Proper Location and Ventilation

The first thing you have to ensure is that your printer is placed in an area with enough space and ventilation for it to function properly. 

When choosing the space where you will put your printer, you have to also anticipate the space that the feeding tray and the output tray is going to take as well. 

It’s best to place your printer somewhere accessible for you to load in papers, move around the printer, and get your printed materials too. You also have to make sure that your printer is placed on a level area as this is an important factor for your printer to be able to function properly. 

Ventilation is also something you should consider because since printers are also a machine, they do tend to overheat especially when you are using them to print a copious amount of printed materials. 

#2. Know and Choose the Right Ink

We all know that printer ink is quite expensive, but it is a must for you to get the right type of ink your printer requires for it to function. 

There are actually a lot of ink types to choose from, you just have to know what your printer’s type is and what kind of ink is best to use with it. 

The two most common types of printers that are used for classrooms are the Laser Printer and the Inkjet Printer

For Laser Printers, you’ll mainly use Toners which is a powder substance. They are ideal for classrooms because they are cost-effective and fast as well. They are great if you are only printing black and white documents. 

ink cartdridges

Now for Inkjet Printers, there are two types of ink available for use. You have the Dye-based inks and the Pigmented inks

ink cartridge for an inkjet printer

Dye-based inks are usually water and glycol-based, while Pigmented inks are a specialized type of ink perfect for high-quality and long-lasting prints which are usually used to print photos. Dye-based inks are a lot cheaper compared to Pigmented ink. 

You can always look for the best deals online so you’ll be able to get a bang for your buck, never settle for suspicious-looking substitute ink as they can do more harm than good for your printer in the long run. 

Only choose from the original ink intended for your printer or find compatible ones that are certified to be of use with the current printer that you have. 

Compatible inks are a great choice if you are looking to save some money when buying ink—they’re usually made from recycled materials which are good for the environment as well as for your pocket. 


#3. Choose The Right Paper

Now that you know the right type of ink that you should use on your printer, you should also know what type of paper is best to use with your printer. 

Yes, the type of paper that you are going to use also matters when it comes to helping your printer last longer. 

It’s best to use the right kind of paper, and not feed your printer with old and damaged paper because this can and will damage your printer. It can get jammed inside your printer’s paper feed and can result in a printer breakdown when you use old and damaged papers. 

Plus you’ll notice the big difference it makes when you’re going to use the right kind of paper, it will yield the best print results and will also save you ink and repair bouts as well. 

You can do some research about what matches your current ink and printer so that your printer will function in its best shape, there are usually recommended types of paper to use in the manual that the printer comes with. 

For Laser printers:

Laser printers aren’t really picky when it comes to the type of paper you can use with it, standard office papers can work well and can acquire great prints when used. But it’s best if you can find a laser-optimized paper. 

Coated paper is something that you should stay away from if you have a laser printer, as coated papers have the tendency to melt under laser printing which can damage your machine over time. 

For Inkjet printers:

Dye-based ink – A matte paper should be your first choice if you have an Inkjet printer that uses a dye-based ink as you’ll get the best result. Aside from matte papers, you can also choose to use glossy and semi-glossy papers which also work perfectly with dye-based inks. 

Pigmented Ink – if you are using pigmented ink with your Inkjet printer, it’s best to stay away from glossy papers as they might not be able to absorb the ink quite well compared to matte coated papers. 


#4. Keep It Clean

As with any type of machine that you are going to use, it is important for you to keep your printer clean on a regular basis. And it is a must if you want to keep using your printer for longer. 

Keeping and maintaining your printer clean will help it function properly as best as it can. And if you know how to correctly do it, you can say goodbye to additional expenses from repairs and maintenance. 

For your printer to do its work properly you should keep in mind that keeping it clean and you’ll be keeping it for longer too. 

a clean printer

The best way to do this is to keep your printer away from an area that has dust build-up and other types of fragments or junk that might get into the insides of the computer which can result in jams or worse which is a printer breakdown. 

You can clean your printer using a damp cloth on the outer surface, this will lessen the dust build-up that can get into the inside of your printer. 

For the internal parts of the printer that you need to clean, you can in with a dry microfiber cloth or any dry and lint-free cloth as long as it still does not leave anything behind on the inside of the printer. 

Be cautious when cleaning the inside, refrain from using any kind of liquid cleaner as this can cause permanent damage that is beyond repair.  If you happen to have a small vacuum that can be used, it can also work perfectly as well. 

A soft-bristled brush can also be a handy tool if you’re to clean your printer, this can help you gently remove all the dust and fragments that can get into the printer. 


#5. Do Not Overwork And Overload Your Printer 

a printer loaded with papers

Another easy-to-make mistake that most people do is overfeed their printer with papers which then leads to paper jams or the paper feed damaged as the printer is unable to handle all the load of work that is being put into it. 

It’s also best not to let any paper sit on the paper feed for too long as this can invite dust and other types of debris into the inside premises of the printer, this is also the number one factor that causes paper jam.

Keep all the trays and feeders closed whenever it is not in use, this is to preserve the cleanliness of the printer as well. 

Also, keep in mind that even though printers are machines they need some break in between prints too, especially if you’re trying to print in large volumes of documents continuously. This will prevent the printer from getting too hot, which might cause it to break down. 

Also, try not to forget about clearing up your printing queues which might cause your printer to produce unnecessary copies of documents that you no longer need, this will save your printer from working and using energy and ink too. 


#6. Keep The Ink Nozzles Moist

If you are using an Inkjet Printer, it’s best if you can print on a regular basis to keep the nozzles from drying out. Clogged nozzles are sure to give you a headache at one point in time whether you have a brand new printer or an old one. 

You are not necessarily required to print daily, just try to print out test pages every one or two weeks to help keep the nozzles moist and for it to prevent any clogs from occurring. 


#7. Skip The DIY Fix

Whenever your printer is encountering any issues that seem to stay unresolved even after all the troubleshooting work that you’ve done. Try to stay away from watching YouTube Videos of how you can repair it all by yourself, this can do more harm than good for your printer and your pocket as well. 

Don’t think twice about reaching out to professionals, as they are equipped with in-depth knowledge and will know how to immediately isolate the problem of your printer and will then resolve it as well. 


#8. Prevention Is Better Than Cure

a line of printer in an office

As we all know how true the saying “Prevention is better than cure” goes and applies to everything and anything, it’s ideal for you to schedule a preventive maintenance procedure to ensure that your printer is running well. 

This is going to aid in avoiding future issues as well as help keep your printer running much longer. It’s just like going to the doctor and having a check-up appointment for you to know the current running condition of your printer. 

This will save you time and effort from having to repair your printer when future occasional errors unexpectedly come up. 



Paper jams, misaligned prints, smudges, and other random issues are inevitable in printers old and new. But taking care of your printer by following these methods you’ll be able to enjoy using your printer for a much longer time. 

As with any type of machine or tool that we use, it’s always a good idea to maintain it as much as possible so that we can improve its longevity and get our money’s worth from buying it. 

Not only are you going to reduce any chances of your printer from breaking down, but you’re also helping yourself from spending money from repairs and from buying another set of printers to use. 

Care to share any tips or suggestions as to how you can make your printer in your classroom last? 

Please leave a comment down below as I would love to read them and try them out too! 

Toodles for now! 

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